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Members' Meeting 2025 12-14 May - Madrid, Spain

Process to book a room

VP PLAZA ESPAÑA DESIGN 5*  (event hotel)

 

IMPORTANT NOTES:

 

  • PRE-PAYMENT - When the hotel receives your reservation, the TOTAL amount for your booking will be charged to your bank card.
  • Rooms in the IFFO block are for registered delegates and only one room per delegate can be booked which must be in the same name of the registered delegate.
  • With regard to the accommodation deadline, this relates to rooms in the IFFO block at the event hotel.  However, please note that if all block rooms sell before the deadline, it will be necessary for delegates to make their own alternative arrangements.  Therefore, we encourage you to register early.
  • HOTEL’S CANCELLATION POLICY - Cancellations can be made without any charge until 8th April 2025. After this date, if you cancel your accommodation (in part or in full), a refund will not be possible.

 

To BOOK a room:

IFFO has agreed a group room rate at the event hotel.  However, to book a guestroom from the IFFO block, registered delegates will need to book direct with the hotel via a special link.  Once you have registered to the event, you will receive a confirmation email that will include the link to book a room.

 A reminder of the room types and rates is available via www.iffo.com/members-meeting-2025/rooms-and-rates .  

Note: When the hotel receives your reservation, the TOTAL amount of your booking will be charged to your credit card.

 

To make a CHANGE to an existing reservation: 

Delegates should do so as soon as possible direct to VP Plaza España Design hotel by e-mail to  [email protected] or by phone +34 91 595 55 10.  Please ensure to include your name and hotel reservation number (which can be found in your accommodation confirmation) in any communication with the hotel. The hotel will not be able to consider your request without this reference number.

A reduction in the number of nights booked can be made with no penalty until Tuesday 8th April.  For any reduction after this date, you will be charged for 100% of the total nights cancelled (room rate, service charge and tax); unless the hotel is able to resell the room for the cancelled nights. 

 

To CANCEL a room booking:

Delegates should send an email to IFFO via [email protected] as soon as possible, but before the accommodation deadline.

If you cancel your accommodation after Tuesday 8th April, a refund will not be possible.

In case of no-shows on the due day of arrival, a refund will not be possible and you will be charged for the TOTAL amount of your entire booking. 

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